Using the Zoom Polling Feature for Officer Elections

One way clubs can conduct elections online is by using the Zoom polling feature. This is not the only option, but it’s one feature of Zoom that could be useful for clubs meeting online. Here are some notes about the process.

IMPORTANT NOTE ON ZOOM:  the Zoom Host is the only one who can create/edit polls.  Also, the Zoom Host doesn’t get to vote.  Therefore, it is important to invite someone (i.e. Area/Division/District Director) to administer the election as the Zoom Host.

  1. at least 2 weeks prior to election, appoint nominating committee
  2. at least 1 week prior to election, committee presents nominated candidates to club members
  3. at the election meeting, the first thing to do is determine if a quorum has been met.  If not, election has to be rescheduled.  Assuming a quorum is present:
    1. briefly explain the 7 offices (if not enough candidates, a minimum of 3 offices: president, a vice president and the secretary.  While the Vice President can be any of the three (VPE, VPM, or VPPR), I suggest VPE due to access to Pathways/Basecamp.
    2. the nominating committee chair makes a motion to accept the slate of candidates for election (if you’ve multiple candidates for multiple office, then motion to accept each office one at a time.)
    3. asking for second
    4. confirm with candidates if they would accept the position if elected
    5. ask if there is any nomination from the floor (for any office)
    6. if no nomination from the floor
      1. call for motion to close the nomination; requires a second to this motion; and a vote to close the nomination (simple majority)
      2. Zoom Host launches the poll, and members vote. After a reasonable time, end the poll.
      3. Zoom Host shares the result with the club.  Winners are announced.
    7. if there is nomination from the floor (ex: VPE)
      1. confirm with floor nominee if he/she would accept the position if elected.  if yes…
      2. allow floor nominee 2 minutes to speak; allow all other nominee(s) for the office of vpe to speak.
      3. ask one more time if there is any more floor nominee.  hearing none…
      4. motion to close the nomination for the office of vpe; requires a second; and a vote to close this nomination
      5. Zoom Host to launch a newly created poll for the office of vpe only. members vote. after reasonable time, end the poll.
      6. Zoom Host shares the result with the club. Winner for the office of VPE announced.
    8. Repeat the process for the rest of the offices.

Table Topics Tips

Lois Margolin leads a Table Topics workshop at the Division B TLI

At Division A and B, I was honored to be asked to provide a session on Table Topics. Actually, I begged to do this. Regardless of how it happened, we discovered that Toastmasters are hungry for information on Table Topics.  With John Schneyer as the Table Topics master, we created an experience where each volunteer had 45 seconds to address a topic. The audience would then tell them what they did that they loved. Then we discussed a tip they could use to enhance their story. 

Great speeches are those where the audience connects with the speaker. In our 40-minute sessions, we heard 30-35 Table Topics, and each tip was different.  Some tips included how to enter the room, appreciate a punch line and determine where to put your hands. Throughout both sessions, I felt three tips stood out that can benefit every Toastmaster. 

Continue reading “Table Topics Tips”

2019-2020 Contest Materials

See the contests resources page for the most current information.

All Contests

Role Item Item
Number
All
Participants
Speech Contest Rulebook 1171
Chief
judge
Notification of Contest Winner Results Form 1182
Voting and
tiebreaking judges
Judge’s Certification of Eligibility and
Code of Ethics
1170
Counters Counter’s Tally Sheet 1176
Timers Speech Contest Time Record Sheet and Instructions
for Timers
1175
Contestants Speakers Certification of Eligibility and
Originality
1183
  Speech Contestant Profile 1189

International Speech Contest

Role Item Item
Number
Voting
judges
International Speech Contest  Judge’s
Guide and Ballot
1172
Tiebreaking
judges
International Speech Contest 
Tiebreaking Judge’s Guide and Ballot
1188
Contestants Region Quarterfinal Video Release Form 1193

Evaluation Contest

Role Item Item
Number
Voting
judges
Evaluation
Contest  Judge’s Guide and Ballot
1179
Tiebreaking
judges
Evaluation
Contest  Tiebreaking Judge’s Guide and
Ballot
1179A
Contestants Evaluation
Contestant Notes
1177
     

Humorous Speech Contest

Role Item Item
Number
Voting
judges
Humorous
Speech Contest  Judge’s Guide and
Ballot
1191
Tiebreaking
judges
Humorous
Speech Contest  Tiebreaking Judge’s
Guide and Ballot
1191A

Table Topics

Role Item Item
Number
Voting
judges
Table
Topics Speech Contest  Judge’s Guide
and Ballot
1180
Tiebreaking
judges
Table
Topics Speech Contest  Tiebreaking
Judge’s Guide and Ballot
1180A

Compiled by District Contest Chairs:

  • Patricia Hamilton – Bahamas ()
  • Lois Margolin – Florida ( )

Also available for download as a PDF: